[Solution]Educators need to comply with various pieces of legislation. Provide a summary of the conditions you must comply with when collecting, recording and disclosing information according to federal privacy legislation. (100–150 words)

Mandatory – Legislation/Legislative Instruments and Standing Orders •Required practice – Agencies must be aware of, and implement to the level required, the requirements of the…

Mandatory –
Legislation/Legislative Instruments and Standing Orders

•Required practice
– Agencies must be aware of, and implement to the level required, the
requirements of the relevant policy/standard/guideline

•Recommended good
practice – Agencies are not obliged to comply and may adopt the advice/guidance
as best suits their needs. However agencies are strongly recommended to follow,
to the extent needed, the advice/guidance in these products

•Information
resource – Agencies may benefit by consulting this material which may provide
information on records management issues and requirements

The privacy policy
provides more detailed information about:

•the types of
personal information we collect and hold;

•the methods by
which we collect and hold personal information;

•the purposes for
which we collect, hold, use and disclose personal information;

•how we manage
personal information collected online;

•whether we are
likely to disclose personal information to overseas recipients and the
situations in which we may do so;

•how you may
access your personal information or seek the correction of such information;
and

•how you may
complain about a possible breach of the APPs by us and how we will deal with
your complaint.

What is ‘personal
information’?

It is important
for schools to understand the definition of ‘personal information’. Previously,
for information to be considered personal it had to identify the individual
concerned or make the identity apparent, or reasonably ascertainable.

Following changes
to the Act, a broader definition now applies. Personal information now includes
information about an individual which, when combined with other information
(which may not be controlled by the same entity), identifies an individual or
renders the individual reasonably identifiable.

Therefore, to
ensure compliance with the Act, it is important for schools to understand what
type of information is considered personal information and is therefore subject
to the Act.

Information that
falls within the definition of personal information includes:

•full name;

•contact details;

•birth
certificate;

•school reports;
and

•education
details.

Information that
is collected by a school that is of a more personal nature falls within the
definition of ‘sensitive information’. If sensitive information is collected by
a school, the school must comply with stricter rules relating to the use and
disclosure of that information.

Sensitive
information includes information about:

•race or
ethnicity;

•political
opinions and/or memberships;

•religious beliefs
or affiliations;

•philosophical
beliefs; or

•memberships of a
professional or trade association;

•sexual
orientation;

•health records;

•tax file numbers;
and

•criminal records.
The post Educators need to comply with various pieces of legislation. Provide a summary of the conditions you must comply with when collecting, recording and disclosing information according to federal privacy legislation. (100–150 words)

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