BADM 634 – Initiating the Project Project Charter – Residency Weekend   Develop a project charter for assigned project scenario (below).   PART…

BADM 634 – Initiating the Project
Project Charter – Residency Weekend
Develop a project charter for assigned project scenario (below).

Create each section of a charter for a sample project using given project information provided below.
Constructing the project charter:

The sponsor and project team typically work together. In practice, often the team prepares the first draft and then discusses with sponsor. For this exercise the project charter is being designed by the team to present to the sponsor in order to secure a contract for the project.

Develop scope overview and business case: This is the “elevator speech” – a half minute summary of the project.
Develop the team operating principles.
Identify Stakeholders. Create a Stakeholder Register with all primary stakeholders.
Provide a project scope statement.

Identify Deliverables and Acceptance Criteria. Use SMART criteria in development of these elements.
Identify risks, assumptions and constraints

Create a detailed WBS with Activity List. Use SMART criteria in creating the WBS.
Provide a Risk Register for identified risks

Create a RACI chart based on your Stakeholder Register.
Provide a preliminary line-item budget.

Include a detailed budget justification narrative explaining how you compiled the budget estimates and why these costs need to be included in the budget.

As your team prepares the project charter, please attend to the following additional guidelines:

Format of the Project Charter is at the discretion of the project team. Completed Project Charter must be submitted as a single document (Word or PDF). All portions must be legible (inserted charts from Excel must be easily read).
Proofread the document carefully before submission!
Project Charter will be submitted only by the Group Leader or designee.

Project Charter Details
Scenario:  The objective of this project is to implement a trial Residency Weekend to be held at a new location for the University of the Cumberlands (UC). The Residency Weekend will follow traditional hours for meetings: Friday 5pm – 10pm, Saturday 8am – 7:30pm and Sunday 8am – 1pm. The project charter will be created to present to the Project Sponsor (Instructor) as part of a bid process. You will be “competing” against other project teams to secure the contract to provide this trial weekend. All facets of a Residency Weekend will need to be covered in the Project Charter to ensure best opportunity for selection of your project.
Project baseline considerations:

Where will the Residency Weekend be held? City and site.

Why this location? Justify its selection in relation to other current sites. This can be by population densities, regional location, economy, or other consideration.

Establish a budget to demonstrate all potential costs have been considered and are included.
Source costs from websites (airlines, hotels, convention centers, meeting halls, and any additional services that may be required to implement the project). If no specific costs can be identified then use local tourism or convention bureau websites to get a rough estimate.
A list of the major deliverables from the project are thoroughly described.
Specific reviews: The Project Charter will be reviewed by the project team and approved.
Follow SMART protocol throughout.
The final approval will be the Sponsor (course Instructor).

Project Knowns:

The current sites for UC Residency Weekends are Northern Kentucky/Cincinnati, Washington, DC/Virginia, Dallas, TX and Seattle, WA.
The trial weekend will be conducted September 24-26, 2021.
The COVID-19 pandemic has theoretically ended and will not be a contributing factor for this project. This will not be a constraint and should not be considered within the scope of the project.
A successful trial weekend will lead to the establishment of a new Residency site.
The trial site will need to be easily accessible to transportation options both arriving to the destination and during the weekend.
Adequate lodging must be available near the Residency site.
There are usually six (6) classes held during a typical Residency Weekend with approximately 300 students, 6 instructors and 3 support staff.
Instructors and support staff will need to be provided travel, room and board through the weekend. Instructors could come from anywhere in the continental U.S. so some travel (anything over 500 miles) will need to be scheduled for arrival on Thursday. Less than 500 miles can arrive Friday morning if flights allow arrival by 12 noon local time. Instructors cannot leave the Residency site on Sunday until after 2pm local time.

The 3 support staff members will be travelling from the main campus at Williamsburg, KY
The instructors will be travelling from:

Columbus, OH
Philadelphia, PA
Charlotte, NC
Jacksonville, FL
Las Vegas, NV
Louisville, KY

There is no set budget assigned to the project. The project team will need to create a detailed budget proposal as cost for the weekend will be one of the criteria used for selecting the project team.
Students will utilize detailed Internet research to establish potential costs.
Constraints: It is important to define any and all constraints on the project or those working on the project.


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