Date: 20 November, 2021
Document Code: PMBOK18.104.22.168
Document Code: PMBOK22.214.171.124
1. Project Purpose
The Food Club, Gujarat, India, authorized a project to design a wellness program with the expectations of long-term benefits for both employees and the company.
Organizational need: It is expected to reduce employee turnover, increase motivation and engagement, reduce absenteeism, manage chronic diseases in the workplace, create an attractive work culture and enhance the corporate image while improving the employees’ productivity.
Social needs: The result of this project will be precisely focused on improving each employee’s mental and physical health, which will lead to gaining a work-life balance.
2. Measurable Project Objectives and Related Success Criteria
Measurable Project Objectives
Related Success Criteria
1. Reduce employee turnover
Reduce employee turnover by 5% in 2022 and 10% by 2023.
2. Reduce absenteeism among employees
Reduce employee absenteeism by 2% immediately.
3. Significantly reducing work-related stress among employees.
Reduce work-related stress by at least 5%.
4. Improve employee productivity.
Increase employee productivity by 5%.
5. Increasing employee morale and loyalty.
Increase employees’ loyalty to the company and gain a high program participation rate.
6. Create an attractive work culture.
Gain a high job applying rate through job banks.
Note: The above-mentioned success criteria can be measured through employee surveys and reviews, customer surveys, employee interviews, and record analysis.
3. High-Level Requirements
1. Project Charter Approval
2. Health care contract approval
3. Change implementation Plan approval
4. Budget approval
4. High-level Project Boundaries and Key Deliverables
The wellness program would consist of training, Zumba, meditation, yoga, program launch, health care for employees, free consultation for families, and third party contract for doctor (physiotherapist, physiologist) appointments.
However, it does not include physicians, medical tests, medicines, financial support, ENT, dental, and bonus payments.
The main deliverables are project charter, project master plan, scope statement, budget, risk management plan, designing the wellness plan, and conducting an employee survey.
5. Overall Project Risk
There might be a posibility that a wellness program transition not met the expectation along with a significant risk of financial benefit as a result of improved health. There can be a risk of not finding a health team in the covid situation, and also, health care insurance premiums might be expensive. In addition, there may be a risk of time management in terms of planning and launching the initial design and the pilot program.
6. Summary Milestone Schedule
Initial discussion with CEO, directors, and the managers
Due on 10/10/2021
Conduct an employee survey to identify designing requirements and set goals.
Due on 15/11/2021
Project charter preparation and get the approval
Due on 20/11/2021
Connect with clinic staff, insurance agent, training coach, motivational guest speaker, and the gym owner to get the best packages, appointments, and reservations
Due on 05/12/2021
Get approval from the finance department for each criterion
Due on 10/12/2021
Project master plan and risk management plan approval
Due on 15/12/2021
Launch and begin a three-month pilot program
Start on 02/01/2022
Estimated completion of the pilot program
Due on 31/03/2022
7. Pre Approved Financial Resources
(All values are in Indian Rupees.)
Initial Research expenses = 10,000
Wellness program designing fees = 60,000
Three months pilot program = 190,000
260,000 (Approximately CAD 4,350)
8. Key Stakeholder List
Role in the Project
Approving the project
Monitor the project overall (resources, progress, budget, and deadlines)
Get the documents approved for activities
Owner of The Food Club
Distribute budget for activities in the pilot program
Schedule employees appropriately for the shifts and the program participation.
Negotiate with the insurance company and gym organization
Participate in the initial Research and pilot program
Conduct motivational speech
Get document approval for activities
Owner of ABC gym club
Membership for employees
Co-ordinator – IVC private clinic
Conduct the flu clinic
Agent – XYZ insurance company
Cover mediclaim for employees
9. Project Approval Requirements
The business owner is responsible for approving the project charter and signing off on the project. The project management team is responsible for designing the wellness program and conducting employee interviews and surveys. If the project meets all related success criteria, then the project will be considered approved.
In order for the project to move to the:
1. Planning phase: the project charter needs to be approved.
2. Closing phase: the project master plan needs to be approved.
10. Project Exit Criteria
Criteria for closing the project:
1. All milestones must be completed within the timeframes and budgets specified.
2. All the risks identified during this project must be considered and sorted out properly.
4. The project team should be trained and appropriately placed with assigned duties.
Criteria for canceling the project:
If there is no approval on the project charter or the master plan, the project will be canceled.
Risk Response Matrix:
WBS Ref. #
Denny participation by employees
Less awareness and lack of time
Difficulty of Early Detection (1-10)
Justification for Response Strategy
Less participation by employees
Less awareness and lack of time
higher medical costs from those claims
The rising expense of medical supplies and services
Gym membership cannot be transfer for new employee
Issues in relocation
short-term sickness of employees can raise more bills of clinic flue
expensive workers’ compensation claims
In some cases, alternative standards are required (for example, when attempting to meet a standard would be medically inadvisable)
Maintaining an employee wellness program is costly
Employees can be unhappy to share personal diseases
to be not private
Insurance company may not agree with our terms and conditions
Availabilities of motivational speakers
Exceeding the proposed budget
Delay on the Creation of wellness program
Failure during the pilot program due to technical issue impacting the final tests
Restriction due to COVID 19 pandemic
Project team members conflict
Unsatisfactory result after the 3month of pilot program
Prohibits financial incentives for workers to provide genetic data (such as answers to family medical history questions in health risk assessments)
Lapses in the project chapter
Employee insurance companies are limited in their use and dissemination of information under the new regulations.
Can be not effective selected wellness program metrics
Fail to achieve actual motto of for less employee turnover
Improper review of medication during exercise
Failure to give adequate training to team member prior to the project launch
Design a complete wellness program
Get the approval from CEO
Handover the implementation process to the company
Process Breakdown Structure for Designing of Wellness Program Project
2 Level Activities
Designing a wellness Program
Employee survey report
Initial Discussion with CEO
Conduct employee interviews, and distribute questionnaires
Design of wellness program
Risk Management plan
Three months pilot program
Define wellness program activities
Begin three month pilot program
Design employee training program
Design Medication program
Design flu clinic
Design Yoga program
Design Zumba classes
Design program on free consultation for families
Design health care benefit program
Define evaluation methods
Set up benchmarks for
Assignment status: Solved by our experts